The Official Stuff

Here is a copy of our constitution

Article 1. Name of Organization

1.01. The name of the Organization shall be Drew University College Democrats Club Constitution.

 

Article 2. Mission and Philosophy

2.01. The mission of the Organization shall be to stimulate political participation, promote democratic idals, advocate the ideas and principles of the Democratic Party, and support candidates from the Democratic Party at the local, state, and national levels. The Drew University College Democrats shall work to educate members of the drew Community about politics and government.

2.02. The mission of the Organization shall be consistent with the mission of Drew University.

2.03. The mission, activities, and practices of the Organization shall not be in conflict with applicable local, New Jersey state or federal laws or University policies and procedures presently in force or hereafter enacted.

2.04 This organization shall abide by all applicable rules and regulations of the University and under the privileges as granted by the Office of Student Activities and Deans. This organization shall also abide by the rules and regulations of the University and the Board of Trustees as stated in the Drew University Student Handbook and the statement of Rights and Responsibilities of Registered Student Organizations.

2.05. Hazing and harassment practices by the organization shall be prohibited.

 

Article 3. Membership

3.01. Membership shall be open to all Drew University students and must comply with federal laws prohibiting discrimination on the basis of race, sex, handicap, age, sexual orientation, or political or religious affiliation. Compliance with these laws means that membership, benefits, and the election of officers will not be made on the basis of these factors.

3.02. The Organization shall maintain a membership of at least 16 fully matriculated Drew University students.

3.03. Other members of the University community (defined as current faculty, staff, administrators and alumni) may attend the Organization’s meetings and activities but may not conduct business on behalf of the Organization, vote, hold positions of responsibility including but not limited to elected, appointed, or volunteer positions or be involved in the finances of the Organization.

3.04. Membership in the Organization shall be determined by attendance of at least 1/3 of all Drew University College Democrats meetings and/or events.

3.05. All Members shall have equal rights and privileges with respect to membership, holding an office, and participating in the election of the Officers of the Organization.

 

Article 4. Officers and Duties

4.01. The Officers of the Organization shall consist of a President, a Vice President, a Secretary, and a Treasurer who shall constitute the Executive Board of the Organization.

4.02. Additional Officer positions may be created and officers appointed by the Executive Board. These shall include but are not limited to operations officers, web master, and committee chairs. The Executive Board may include these appointed officers as part of the Organization’s governing body if a description of their responsibilities and authority are included in the Organization’s Constitution.

4.03. Clubs are required to have a full time faculty or staff member as their advisor. The advisor shall serve as an ex-officio member of the Organization. Ex-officio members shall serve only in a non-voting capacity.

4.04. All club officers shall be fully matriculated Drew University students in good standing with the University.

4.05. Any Drew University student eligible to be an Officer of the Organization shall not be permitted to hold more than one office in that organization at any one time.

4.06. The President of an Organization may not hold a similar position in another Organization registered with the Office of Student Activities.

4.07. In March of each academic year, the Executive Board of the Organization shall call a meeting of the general membership of the Organization for the purpose of electing new Officers.

4.08. The meeting date for taking nominations and holding elections, as well as the nomination and election process, shall be well publicized to all members of the Organization.

4.09. The President, Vice President, Secretary and Treasurer of the Organization shall be elected by simple majority vote by the Members present during the election meeting. These Officers may not be appointed.

4.10. The outgoing President of the Organization shall notify the Office of Student Activities of the election results by May 1 via the on-line club officer registration form.

4.11. The President will provide the Office of Student Activities the following information for each new or re-elected officer: name, officer position, and class year.

4.12. The President of The Drew University College Democrats has the following responsibilities and powers:

4.12.(a) The President is the official spokesperson of The Drew University College Democrats

4.12.(b) The President shall be responsible for the proper operations of the club.

4.12.(c) The President sets the agenda for club meetings.

4.12.(d) The President is responsible for insuring that the club is chartered annually with the College Democrats of America.

4.12.(e) The President shall preside over both general membership and executive board meetings.

4.12.(f) The President shall appoint members to special communities upon approval of the Executive Board

4.13. The Vice President of The Drew University College Democrats has the following responsibilities and powers:

4.13.(a) The Vice President shall assume the office of President if the President is unable to fulfill his/her position.

4.13.(b) Should the President be unable to attend a meeting or event the Vice President will fulfill the President’s role.

4.13.(c) The Vice President shall be responsible for coordinating club activities with those of other College Democrats and related clubs and organizations.

4.13.(d) The Vice President shall assist the President in all official duties.

4.13.(e) The Vice President shall be responsible for organizing club events.

4.14. The Treasurer of The Drew University College Democrats has the following responsibilities and powers:

4.14.(a) The Treasurer shall be responsible for keeping accurate records of the club budget and all club expenditures.

4.14.(b) The Treasurer shall be responsible for organizing fund raising activities.

4.14.(c) The Treasurer shall be responsible for drafting a club budget, which upon approval of the Executive Board, will be presented to the University.

4.15. The Secretary of The Drew University College Democrats has the following responsibilities and powers:

4.15.(a) The Secretary is responsible for making necessary preparations for meetings

4.15.(b) The Secretary is responsible for keeping attendance at meetings

4.15.(c) The Secretary is responsible for recruitment of membership

4.15.(d) The Secretary is responsible for communication about mettings and events among club members.

4.15.(e) The Secretary shall aid the President in all publicity for club events.

4.15.(f) The Secretary shall at all times maintain an accurate and complete list of the membership of the Organization

4.16. The advisor to the Organization must be a full time staff member of Drew University. The Club Advisor shall serve as a non-voting member of the Executive Committee and shall provide guidance and administrative assistance in the preparation of a program of events to be pursued by the Organization in forthcoming academic year.

4.17. The Executive Board shall be the policy making body of the DCD, and shall provide leadership and act as the administrative organ of the club

4.17.(a) The Executive Board may create special committees to deal with issues not specifically given to an officer

4.17.(a).1 The members of special committees shall be appointed to deal with issues not specifically given to an officer

4.17.(b) The Executive Board shall consist of a President, Vice President, Treasurer and Secretary, along with any other positions the Executive Board create.

4.17.(c) Non-voting members may be added to the Executive Board, for a term decided by the Executive Board, with a 2/3 vote by the Executive Board.

4.17.(d) The Executive Board may add new Executive Board positions with a 2/3 vote of the Executive Board. These new positions will be filled by election by the active membership of the club.

4.17.(e) No member may hold more than one position on the Executive Board at one time

4.17.(f) Executive Board decisions must be made by votes of at least 2/3 of the Executive Board.

4.17.(g) Executive Board decisions may be overruled by a 2/3 vote by active membership at a general club meeting.

4.18. Any Officer of the Organization may resign at any time by delivering a written notice or email of such resignation to the President, or in the case of the resignation of the President, to the Vice President.

4.19. When an Officer position is vacated, the Executive Board shall hold elections as soon as possible to fill the position by following the Organization’s election procedures.

4.20. If any Officer of the Organization is absent from the Drew University campus due to a leave of absence or studying aboard the Executive Board shall hold elections to fill the position by following the Organization’s election procedures.

4.21. Any Officer of the Organization may be removed from such office by a twothirds (2/3) affirmative vote of the Members.

 

Article 5. Quorum and Meetings

5.01. A quorum shall exist at any Meeting of the Membership where at least fifty percent (50%) of the Members are in attendance.

5.02. Actions requiring a vote may only take place when a quorum is present. The Secretary shall record the votes and announce the outcome. They shall also maintain records related to the vote including procedures for voting and the vote count.

5.03. The President is in charge of calling meetings.

5.03.(a) The Executive Board may call a meeting with a majority vote.

5.03.(b) Active members may call for a meeting with a 2/3 vote.

5.04. All Members shall be notified via E-mail of any Meeting and the nature of the business to be transacted there. No meeting shall be called with the intent to exclude any one Member or any portion of the membership.

5.05. The Executive Committee of the Organization shall meet at least once a month at such time and place to be determined by the President.

 

Article 6. Voting

6.01. Each Member shall have one (1) vote.

6.02.There shall be no absentee or proxy voting with respect to any matter.

6.03. All motions require an affirmative vote of a simple majority of the Membership to be effective.

6.04. Voting shall occur by secret ballot

6.04.(a) Secret ballot may be overridden by active vote – a showing of hands, this action is voluntary and is decided upon on Election Day.

6.04(b) If the Secret ballot is overridden than voting will occur by a showing of hands.

 

Article 7. Miscellaneous

7.01. This Constitution may be amended or repealed by a two-thirds (2/3) majority vote of the Members of the Organization.

7.02. Any amendment to this Constitution shall be attached hereto and made a part hereof for all purposes.

7.03. This Constitution and any amendments and changes hereto shall be filed by the club with the Office of Student Activities and shall be available to any Member of the Organization for inspection during office hours.

7.04. The Constitution on file in the Office of Student Activities shall be the official Constitution of the organization.